Office Administrator

Position Title: Office Administrator
Business Unit: Advanced Boiler & Combustion
Location: Clayton, VIC (office based)
Reports To: State Manager
Employment Type: Full time

Advanced Boiler & Combustion is one of Australia's largest company and supplies and installs new boilers, combustion systems and other energy related equipment to various markets across the country. Advanced Boiler & Combustion also offers service & maintenance for boiler equipment across Australia.

As part of The Environmental Group Limited, Advanced Boiler & Combustion contributes to a national portfolio of environmental, energy, and sustainable infrastructure solutions.

Advanced Boiler & Combustion are now seeking a keen and enthusiastic office administrator to assist with our daily operations. This is a fantastic opportunity for someone looking to join and develop within a small team.

• Producing role specific reports and statistics, performing supervision of office administration duties

• Day to day management of technician licencing and site inductions

• Support the State Manager as required

• Ensure general Administration and reception duties are maintained i.e. reception, mail, etc.

• Answer all incoming phone calls promptly and in a professional manner. Redirect calls as necessary

• Ensure filing is completed in an accurate and timely manner including all Service reports

• Ensure the performance of general typing, collating, formatting of documents and general office duties are performed within required quality and timeframes

• Set up newly contracted jobs within NetSuite and ensure contract invoicing is carried out in a timely and accurate manner

• Processing of all staff timesheets into Payroll system

• Creating purchase orders for suppliers.

• Complete all goods receipting for inventory, overheads and projects

• Invoicing of all contracts, projects and cost-plus jobs

• Provide assistance in the maintenance of the service schedule

• Proven experience in customer service or office administration role is desirable

• Strong organisational and time management skills, with the ability to manage competing priorities

• Ability to work and learn in a fast paced environment with a close knit team

• High attention to detail and a strong commitment to safety and quality

• Effective written and verbal communication skills

• Competency in computer applications

• Actively promote and comply with all WHS policies, procedures, and legislative requirements

• Adhere to all Advanced Boiler & Combustion and The Environmental Group policies, procedures, and codes of conduct

• Maintain confidentiality of company, client, and commercial information at all times

• Act professionally, ethically, and in alignment with company values

All employees of The Environmental Group Limited are subject to Police Checks. We undertake random drug and alcohol testing to ensure the health and safety of all employees, clients, and members of the public.