Independent Medical Examiner (IME) Coordinator

Independent Medical Examiner (IME) Coordinator

• $137,963.00 per annum + 12% superannuation
• Full time, fixed term opportunity until 30/06/2027
• Wadawurrung / Geelong based role (hybrid – 3 days a week in office)

About the opportunity

The IME Coordinator supports the Health & Recovery Division by coordinating the effective day-to-day operation of WorkSafe’s IME services including examiner engagement, performance management, quality assurance and continuous improvement initiatives. The IME Coordinator works collaboratively with internal stakeholders, Agents, medical practitioners and providers to ensure IME services operate efficiently and in line with policy, legislation and governance requirements.

Key accountabilities

• Coordinate day-to-day operational activities relating to Independent Medical Examinations, ensuring timely and effective service delivery.
• IME panel coordination, including recruitment, onboarding, maintenance of credentials and panel records.
• Support access to IMEs across specialties, including monitoring demand and identifying capacity issues.
• Manage IME-related enquiries from Agents, providers and internal stakeholders.
• Quality and compliance activities relating to IME performance, including tracking requirements, documentation and undertaking review processes.
• Drive implementation and evaluation of IME-related initiatives, guidance materials and process improvements.
• Collect, analyse and maintain IME-related data to support reporting, monitoring of trends and identification of improvement opportunities.
• Preparation of reports, dashboards and briefing materials relating to IME activity, quality and service delivery.
• Plan & deliver stakeholder engagement activities, including forums, communications and coordination of feedback.

Please ensure you review the Position Description here for additional information on accountabilities for this role.

About you

You are an adaptable and organised professional who thrives in fast-paced environments where priorities can shift quickly. With strong time management and planning skills, you effectively manage competing demands, meet deadlines and deliver high-quality outcomes. You build productive relationships and confidently coordinate the work of others, influencing stakeholders at all levels to achieve shared outcomes. Supported by excellent communication and consultation skills, you engage effectively with a diverse range of internal and external stakeholders and contribute to a positive, values-led culture that places people at the centre of decision-making and service delivery.

Additionally, you will possess the following skills and experience:

• Comprehensive understanding of the clinical, legal, policy and operational environment (agents, independent medical examination, health and insurance).
• Strong experience in executing quality written reports, briefs, presentations, training and strategic communications (oral and written) for internal and external stakeholders.
• Demonstrated ability to undertake effective research and analysis, capture input received from stakeholders to support the development of guidance materials, policy and procedures.
• Ability to analyse, evaluate and interpret data to develop relevant and appropriate solutions, ideas and recommendations.
• Project experience, scheduling complex programs of work, planning, delivery, risk assessments, gap analysis and management of proactive stakeholder engagement.
• Experience in dealing with key industry stakeholders with an ability to demonstrate relationship and performance management with senior stakeholders.
• Ability to analyse, isolate and interpret business and customer needs to develop relevant and appropriate solutions, ideas and recommendations.
• A tertiary qualification(s) in health or related field will be highly regarded.

Working with us

At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.

We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.  

What’s next?

Applications close 11:00pm Thursday 3 September 2026. Click the link to apply, and join us in making a difference to Victorian lives.

Only applications submitted via the WorkSafe Careers website will be considered.

Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.

Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.

Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.

To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.

For further enquiries please contact Bianca Stojanovski via email bianca_stojanovski@worksafe.vic.gov.au