Team Administrator

About Us

Benmax is one of Australia's most experienced mechanical services and HVAC businesses. Founded in Canberra more than 40 years ago, we design, construct, manufacture and maintain complex heating, ventilation, air conditioning and cooling systems for some of the country's most significant buildings and institutions. Today we are scaling rapidly into AI infrastructure, manufacturing advanced cooling systems for a new generation of data centres.

About The Role

We're seeking a Team Administrator to support our Engineering division, based at our Hume, ACT office. This is a busy, hands-on role at the centre of the team, keeping projects, meetings and deadlines on track so our engineers can focus on the work they do best.

You'll work closely with the Head of Engineering and the wider team, coordinating schedules, documentation and day-to-day admin. It's a great role for someone who enjoys variety, likes staying organised and takes pride in getting the details right.

What you’ll be doing

Provide administrative support to the Head of Engineering, including travel bookings, diary management, meeting coordination and general correspondenceCoordinate meetings and workshops, prepare agendas and take accurate minutes and action itemsFollow up outstanding actions, monitor key deadlines and flag upcoming requirements to the teamPrepare documents, presentations, reports and project updates as requiredArrange travel for the wider Engineering teamAct as the central point of contact for administrative matters within EngineeringMaintain project and task trackers, registers, schedules and electronic filesCoordinate project documentation and administrative requirements across the teamProcess purchase orders, invoices and expense claimsAssist with document management for engineering product documentation, liaising with the product management team and external parties as neededAssist with ad hoc projects and administrative tasks as required

What we're looking for

This is an entry level position, and a great opportunity for someone early in their administration career to build their skills. Previous experience is highly regarded, and full training and support will be provided to help you grow into the role.

Essential

Strong organisational skills and the ability to manage multiple priorities and deadlinesA sharp eye for detail and accuracy in record keeping and documentationHighly developed Microsoft Office skills

Desirable

Previous experience in an administrative support roleExperience preparing agendas, minutes and formal correspondenceExperience supporting senior stakeholders or executivesExperience within an engineering, construction or technical environmentFamiliarity with project management software such as ProcoreTertiary qualifications in Business Administration, Project Management, Engineering or a related discipline