Property and Building Management Assistant

We are seeking an experienced and motivated Property Management & Building Management Assistant to join our boutique real estate team.

You will assist with a boutique residential portfolio while also providing administrative and operational support for the management rights of a residential apartment building.

This casual position offers approximately 12–15 school-friendly hours per week and would suit someone who is organised, proactive and looking for a varied role within a supportive local agency.

KEY RESPONSIBILITIES

Property Management

• Assisting with landlord and tenant communication and general portfolio administration
• Processing tenancy applications and preparing tenancy agreements, lease documentation and renewals
• Preparing Form 6 agreements and marketing for new managements
• Maintaining accurate and up-to-date records in REI Cloud
• Coordinating maintenance requests, liaising with relevant parties and following matters through to completion
• Assisting with open homes, routine inspections, entry condition reports and exit inspections as required
• Preparing rental comparison reports and assisting with compliance and general office administration

Building and Management Rights Support

• Conducting routine checks of common-property areas and reporting maintenance, safety, security and by-law matters
• Liaising with residents, contractors and tradespeople to coordinate access, quotations, maintenance and minor repairs
• Maintaining building and compliance records, including contractor insurance, fire records, access devices, incidents and maintenance matters
• Assisting with contractor invoices, facility bookings, committee reports and compliance scheduling

ABOUT YOU

To be successful in this role, you will have:

• A minimum of two to three years’ real estate experience, ideally in property management
• Working knowledge of REI Cloud and Realworks would be highly regarded
• Excellent communication, organisation and time-management skills
• Strong attention to detail and the ability to manage competing priorities
• A proactive, positive and practical approach
• Professional presentation and strong customer service skills

ESSENTIAL REQUIREMENTS

• Certificate IV in Real Estate Practice and current Queensland real estate registration or licence
• Current Queensland Driver Licence and a reliable vehicle

WHAT WE OFFER

• Flexible, school-friendly working hours
• A supportive and friendly team environment
• A boutique portfolio with a quality-over-quantity approach
• A varied role combining property management, administration and building-management support
• Approximately 12–15 casual hours per week

Preferred working pattern:

9:00 am–12:00 pm across four to five weekdays

If you are an experienced property management professional looking for a flexible and varied position within a welcoming local team, we would love to hear from you.