Executive Assistant Finance & Property

THE OPPORTUNITY

We're seeking a highly organised and proactive Executive Assistant to join our Finance & Property team in a temporary 12-month, 0.6 FTE (3 days per week) role based in Newcastle West. 

This role will provide high-level support to the Directors of Finance and Property & Housing, along with the broader leadership team, coordinating executive priorities, managing confidential administration and supporting governance activities. Working closely with a range of internal and external stakeholders, you'll bring exceptional organisational skills, sound judgement and a collaborative approach to delivering high-quality support in a fast-paced environment.

If you thrive on managing competing priorities, building strong relationships and continuously improving administrative processes, we'd love to hear from you.

 BENEFITS OF WORKING WITH US

• Directly contribute to improving the lives of many in the community.
• Paid parental leave (for eligible employees).
• Discounted gym membership through Fitness Passport (T&C’s apply).
• Ongoing training and development opportunities.
• A great friendly environment of dedicated and passionate co-workers.
• Enjoy up to 10% off at top retailers with our mnBenefits program.
• Modern office facilities including onsite café.
• Corporate benefits, including EAP, flu shots and more.

POSITION DESCRIPTION

The Executive Assistant provides high-level executive and administrative support to the Finance & Property leadership team to ensure the team is supported promptly and effectively. 

Work priorities are allocated and managed by the Executive Officer to support the operational requirements of the Finance & Property function.

The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.

EXPERIENCE/CRITERIA

• Strong experience as an Executive or Personal Assistant within a corporate office environment.
• Capacity to self-direct and be responsive to supervision and general direction when it is required.
• Experience in reviewing and improving processes to improve the quality and efficiency of own output.
• Experience in facilities, construction, commercial property and or project Management. (Desirable, but not essential)
• Demonstrated high level of experience with MS Office suit of applications.
• Highly developed organisational skills: personal organisation and work organisation.
• Highly developed communication skills including written, verbal, interpersonal communication skills, and ability to influence and engage with others.
• Demonstrated decision-making and problem-solving skills and the ability to navigate conflicting demands and priorities.
• Demonstrated experience in coordination of meetings, preparation of written materials such as agendas and recording of minutes, and report preparation.
•  Experience in using Facilities Maintenance software applications (Desirable, but not essential).
• Experience in using electronic records management systems (Desirable, but not essential)
   

QUALIFICATIONS

• Business Administration Diploma or Certificate IV and/or extensive experience in the same 
  or similar role.
• Property management (Desirable, but not essential)
• Project administration (Desirable, but not essential)
• Asset Management (Desirable, but not essential)

To Apply

Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

• Why you want this role and how it aligns with your career goals.
• Your qualifications and experience in a similar position.

For further information please reach out to: Shereen Kerr, Executive Officer on ••••@mn.catholic.org.au

Applications close 11:59pm on Sunday, 23/08/2026

Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn.

Additional Information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect.  It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.  

All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.